My role as a project manager is to lead my project team so that the project is successful and our smart objectives are met. Therefore i will lead my team and participate as a member of the team in the following ways;
1.Communicate the vision of our project so that everyone of the project team is made aware of the context of our project objectives as well as the project's limitations.
2.As a leader of the team i will provide my team members with the opportunities to gain the necessary skills they need to be effective in their work. Here an example of the skills is public speaking skills as raising awareness needs such skills.
3.More to that i will facilitate the project team to make the project values for our project.
4.In addition i will provide my team members with the job descriptions of their work so that they know what is expected of them. This will help me monitor them against the work plans
5.Also i will monitor the overall progress of the project and communicate it to the members of the project in times of meetings.
OUR PROJECT'S TIME LINE.(how events leads to events.)
2010 EVENTS
September to December: Presenting the project idea to the possible funders.
2011 EVENTS
by 3rd january 2011: Get the project team members, inform them of the project's aim, it's objectives and their job descriptions.
5th to 10th january: Training the project team in public speaking and how to hold official meetings etc.
25th to 30th january: Preparing invitation letters;to the students'representatives, to the district asking them for a government officer and medical personnel who will educate about HIV/AIDS, and a letter to the school where we intend to hold the event.
1st to 20th february: Completion of research about study aid materials(movies and hand outs about HIV/AIDS) that will be used at the event and getting them ready.
1st April: Sending the letters to the intended people;the students representatives, the district and the school.
25th July: Meeting the project team members, writting baseline information and the induction process.
1st August: Public speaking training for the students representatives.
2nd August: The actual event of raising awareness about HIV/AIDS.
3rd August: The competition among the clubs to get an HIV/AIDS song to spread the message about fighting against HIV/AIDS.
4th August: report to the newspaper about the actions we will have carried out.
PROJECT FINANCES MANAGEMENT.
Our project finances will be managed by the Funds Manager. The basic principle that will be used to manage funds is petty cash float where the amount that shall be consiedered as petty cash will be agreed upon by the project team.
HOW OUR VOLUNTEERS(STUDENTS' REPRESENTATIVES)WILL KNOW THE PRINCIPLES THAT AFFECT THEM.
AT the time for sending the invitations to the students' representatives we will ensure that the invitation letters are sent with handouts describing the student representatives roles and what is expected of them.
STEPS I WILL TAKE TO MONITOR EFFECTIVENESS OF THE SPECIFIC TEAM MEMBERS.
1.I will state in advance what is expected from the performance of team members by giving them their job descriptions.
2.I will anticipate what might go wrong in tasks specific people will carry out and discuss it with them in advance.
3.I will collect reports after every specific tasks, encourage the team members to report what has succeeded and what has failed in order to get ways to ensure that every task is completed successfully.
I WILL MAKE SURE THAT OUR VOLUNTEERS ARE REWARDED BY;
1. Discussing with the project team about the rewards our volunteers will be entitled to.
HOW WE SHALL KNOW IF OUR REWARDS ARE EFFECTIVE;
we shall inform our volunteers about the rewards they will get and ask them about their views on them in advance at the time of sending them invitation letters.
THE KEY AREAS OF MY PROJECT;
1. Funds manager
2. Communications Coordinator
3. Representatives cooridanator
4. Aid materials reseacher
OUR COMMUNICATIONS COORDINATOR JOB DESCRIPTION.
Youth Against HIV/AIDS 2011.
The Youth Against HIV/AIDS 2011 is a non profit short term project that is student lead. This project is aiming to raise awareness against HIV/AIDS amongest 35 high school students representatives in Musanze district, Nothern provice, Rwanda.
Prior to this, Youth Against HIV/AIDS 2011 is organising a one day event which wiil take place in the high school students holidays of late july to mid August 2011 in which event; 35 students representatives will be educated about the causes and effects of HIV/AIDS and way which can be used to fight against HIV/AIDS. Here activities will include guest speakers' lectures on HIV/AIDS, watching a movie about HIV/AIDS and giving out Study aid materials like DVDs and bookleets which will be taken to different schools where the students representatives come from.
Through this Youth Against HIV/AIDS 2011 hopes to raise awareness among the high school students in Musanze district.
The Communications Coordinator is responsible for delivering the information to the people that Youth Against HIV/AIDS intends it to reach to ensure that; students representatives gets the invitations and attends the event. The Communications Coordinator will ensure that the Health personnel and the government officer that will educate the students' representatives are informed and available. And will follow closely with the school admnistration where we intend the event to take place so that the permission to use the school is granted on time. The communications Coordinatior will report to the project manager after the tasks assigned.
The communications Coordinator will contribute about 4 hours a week when given responsibilities to do, because of the nature of our project( short term).
The Communications Coordianator should possess;
1.Excellent written and communications skills.
2.Excellent editing skills.
3.Leadership skills.
4.Social abilities.
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